Inactive Records/Back File Scanning and Storage

Scanning

DOCUdavit Medical Solutions will scan and store your inactive patient records The benefits of this service are freeing up office space and providing immediate and easy access to your patients records. Our unique combination of scanning, data management and paper storage services gives DOCUdavit Solutions the ability to provide our clients with a variety of hybrid solutions, tailored to meet their unique requirements.

Our Compliant, Confidential, Secure scanning services include:

Pickup documents from your office
Provide bankers boxes as required
Prepare documents for scanning (staple/fastener removal, dog-ear correction, paper orientation, small or large paper correction, etc)
Organization,Sorting or Culling of patient files as required
Scan each patient record to a searchable file in the format required
Name files as required (Last Name, First Name, HIN, Patient Number etc)
Quality Control the images to verify document image and name accuracy
Upload the scanned image onto a repository on your server or provide an password protected encrypted portable external hard-drive
On-going off-site backup of scanned images for 10 years
Storage of paper records for 90 days following upload
Secure destruction of records
Ongoing service, support and training for the scanned images for 2 years following scanning
Ongoing Disaster Recovery Services for scanned images
Free SECURE On-line access to your patient files

Storage

DOCUdavit Solutions provides secure compliant patient record storage services. DOCUdavit Solutions will deliver your patient records to our storage facility and maintain them in a secure environment. We will provide secure, confidential shredding and destruction services upon their expiry.

DOCUdavit Solutions does not simply put your important records on shelf. We are equipped to provide record management services in compliance with provincial and federal legislation and policies. This means that your files will be securely stored and readily accessible at your request for the full required retention period. As well, we will provide you with a report of files that have reached the end of their required retention period and upon your authorization can be securely shredded.

DOCUdavit Solutions is uniquely equipped to provide copies of medical records in electronic as well as paper format. This capability allows us to provide you with on-demand access to your records via a secure web space set up specifically for each physician.

Partners/Affiliates: